Interview invitation email template

Make the next step easy by explaining the interview format, duration, participants, preparation, and exactly how the candidate should respond.

Use it in CareerATS

Published: September 15, 2026

Use this resource to

Give candidates a clear scheduling action.
Set expectations for format, duration, and preparation.
Reduce avoidable scheduling questions and missed details.

Part 1

Self-scheduling invitation

Use when candidates can select from approved availability.

Ready-to-copy template

Subject: Interview invitation for [Position title]

Hi {{first_name}},

We would like to invite you to the next step for the [Position title] role with [Company name]. The interview will be approximately [Duration] and will take place by [Video / Phone / In person].

Please choose an available time here:
{{self_schedule_link}}

You will speak with [Interviewer name or team] about [Brief agenda]. If none of the available times work, reply to this email and let us know.

Best,
{{my_name}}

Part 2

Confirmed-time invitation

Use when the time has already been agreed upon.

Ready-to-copy template

Subject: Confirmed interview for [Position title]

Hi {{first_name}},

Your interview for the [Position title] role is confirmed for {{interview_datetime}}. You will meet with {{interviewer}} by [Video / Phone / In person].

Location or meeting link: [Insert details]
Expected duration: [Duration]
What to prepare: [Preparation guidance or “No special preparation is required.”]

Please reply if you need to reschedule or require a reasonable accommodation for the interview process.

Best,
{{my_name}}

Part 3

Invitation checklist

State the position and company.
Include timezone, duration, format, and participants.
Provide the location or meeting link through an appropriate secure channel.
Explain preparation without asking for unpaid work that exceeds a reasonable assessment.
Provide a rescheduling and accommodation path.

Inside CareerATS

Connect invitations to interview scheduling.

CareerATS supports interview records, candidate self-scheduling links, calendar coordination, reminders, and scorecards.

Follow the product guide

Follow the CareerATS workflow for creating interviews and offering available times.

Schedule interviews and use self-scheduling →

Frequently asked questions

What belongs in an interview invitation?

Include the role, date or scheduling action, timezone, duration, format, participants, location or meeting method, preparation, and a contact for questions or accommodations.

Should the invitation include interview questions?

You do not need to provide every question, but clear agenda and preparation guidance help candidates participate effectively and improve consistency.

Which CareerATS tags appear here?

The templates use supported tags for first name, self-schedule link, interview date/time, interviewer, and sender name. Replace bracketed fields with the correct details.

Put the template into a repeatable workflow.

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